Privacy Policy – Interface Expo

Interface Aesthetics Training Academy Ltd is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share and protect your personal data in connection with Interface Expo 2026. We process personal data in accordance with UK GDPR and the Data Protection Act 2018.

1. Introduction

This Privacy Policy applies when you register for Interface Expo 2026, attend the event, use the Nunify event platform and mobile application, interact with exhibitors or sponsors through the platform, visit associated event websites, or subscribe to communications relating to Interface Expo or Interface Aesthetics.

2. Data Controller

Interface Aesthetics Training Academy Ltd
Website: www.interfaceaesthetics.co.uk
Email: privacy@interfaceaesthetics.co.uk
Interface Aesthetics is a JCCP-Approved training provider and organiser of Interface Expo. If you have any questions regarding this Privacy Policy, please contact us using the details above.

3. Personal Data We Collect

3.1 Attendees

When you register for or attend Interface Expo, we may collect:
• Full name, job title, and professional registration type
• Organisation, clinic or employer
• Email address and telephone number
• Country of residence
• Event and session attendance records
• CPD participation records
• Networking activity and messages through the platform
• Profile information voluntarily provided
• Marketing preferences

3.2 Exhibitors, Sponsors and Partners

• Company details, address and contact names
• Job titles and email addresses
• Telephone numbers
• Payment and invoicing information
• Sponsorship agreement information
• Lead retrieval activity

3.3 Speakers and Faculty

• Biography and professional credentials
• Photographs and contact information
• Travel and accommodation information where applicable
• Presentation materials and supporting content

3.4 Information Collected Automatically

When using the Nunify platform or associated websites, we may collect:
• IP address, device type, and operating system
• Browser type and session activity
• Event platform usage statistics and click activity
• Notification engagement
• Log files and approximate geographic location

4. How We Use Your Personal Data

We use your personal data to:
• Process event registrations and manage attendance and access control;
• Issue tickets and badges;
• Deliver the event experience;
• Provide access to the Nunify platform;
• Facilitate networking opportunities;
• Manage exhibitor and sponsor relationships;
• Deliver educational sessions and CPD tracking;
• Respond to enquiries and support requests;
• Send event updates and operational communications;
• Improve future events through analytics and feedback;
• Process payments and financial transactions;
• Comply with legal, regulatory and contractual obligations.

5. Legal Basis for Processing

Contract
Processing necessary to fulfil your registration, attendance, sponsorship or exhibitor agreement.

Legitimate Interests
To operate, improve and develop Interface Expo and related educational events.

Legal Obligation
Where we are required to retain or disclose information by law.

Consent
For optional marketing communications, push notifications and other optional services. Where consent is relied upon, you may withdraw it at any time.

6. Event Networking Features

Where you choose to participate in networking features, certain profile information may be visible to other
verified users of the platform, including:
• Name, job title and organisation
• Profile image (if uploaded)
• Professional information included within your profile

You may adjust your visibility settings within the platform where available.

7. Lead Retrieval and Exhibitor Interactions

Interface Expo may provide exhibitors and sponsors with lead retrieval functionality through the Nunify platform. Where you voluntarily allow an exhibitor or sponsor to scan your badge, exchange contact details, or connect through the platform, your information may be shared directly with that organisation.

Once shared, the exhibitor or sponsor becomes independently responsible for the processing of your personal data under their own privacy policy. We encourage attendees to review the privacy policies of exhibitors before sharing personal information.

8. Photography, Video Recording and Live Streaming

Photography, filming and video recording may take place throughout Interface Expo 2026. Images, video recordings and live-stream content may be used for event promotion, social media content, educational materials, future event marketing, website content, and press and media coverage.

By attending the event, you acknowledge that you may appear in photographs or recordings captured in public event spaces. If you do not wish to appear in event photography or recordings, please notify event staff upon arrival and contact us before the event where possible.

9. Marketing Communications

Where you have provided consent, we may send communications relating to future Interface Expo events, educational programmes, conferences and masterclasses, industry updates, and relevant products and services offered by Interface Aesthetics.

You may unsubscribe at any time by following the unsubscribe instructions within communications or by contacting us directly. Operational communications relating to your event registration may still be sent where necessary.

10. Sharing Your Personal Data

We do not sell personal data. We may share personal data with:
• Event Platform Providers — including Nunify and associated service providers;
• Payment Providers — for the processing of registration and sponsorship fees;
• Technology Providers — hosting, analytics, email delivery and support providers;
• Professional Advisers — legal, accounting and insurance advisers where necessary;
• Regulatory Authorities — where required by law, regulation, court order or governmental authority.

11. International Transfers

Some service providers used in connection with Interface Expo may process personal data outside the United Kingdom. Where international transfers occur, we ensure appropriate safeguards are implemented in accordance with UK GDPR requirements, including:
• UK International Data Transfer Agreements (IDTAs);
• UK Addendum to Standard Contractual Clauses;
• Appropriate contractual and organisational safeguards.

We regularly review our suppliers to ensure appropriate data protection standards are maintained.

12. Data Retention

We retain personal data only for as long as necessary. Typical retention periods include:
• Attendee records: up to 3 years following the event;
• CPD and attendance records: up to 3 years;
• Sponsorship and exhibitor records: up to 6 years;
• Financial records: up to 6 years;
• Marketing consent records: until consent is withdrawn plus one year;
• Analytics data: anonymised wherever possible within 12 months.

Longer retention may occur where required by law or regulatory obligations.

13. Your Rights

You have the following rights under UK GDPR:
• Right of access;
• Right to rectification;
• Right to erasure;
• Right to restrict processing;
• Right to data portability;
• Right to object;
• Right to withdraw consent.

Requests can be submitted to privacy@interfaceaesthetics.co.uk. We will normally respond within one month.

14. Security Measures

We implement appropriate technical and organisational security measures to protect personal data, including secure hosting infrastructure, access controls, encryption where appropriate, password protection, staff confidentiality obligations, and supplier due diligence procedures.

Although we take reasonable precautions, no electronic transmission or storage system can be guaranteed completely secure.

15. Cookies and Similar Technologies

The Nunify platform, event websites and registration pages may use cookies and similar technologies to maintain user sessions, improve platform performance, analyse usage patterns, and support security and functionality. You may manage cookie preferences through your browser settings.

16. Children’s Data

Interface Expo is intended exclusively for adults aged 18 years and over. We do not knowingly collect personal data from children.

17. Third-Party Websites

The event platform and associated websites may contain links to third-party websites. We are not responsible for the privacy practices or content of third-party sites and encourage users to review their privacy policies independently.

18. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on the Interface Aesthetics website and significant changes will be communicated where appropriate.

19. Contact Information

Interface Aesthetics Training Academy Ltd
Website: www.interfaceaesthetics.co.uk
Email: privacy@interfaceaesthetics.co.uk

Information Commissioner’s Office (ICO)
Website: www.ico.org.uk | Telephone: 0303 123 1113
You have the right to lodge a complaint with the ICO if you believe your personal data has been processed unlawfully.

Interface Aesthetics Training Academy Ltd | www.interfaceaesthetics.co.uk | privacy@interfaceaesthetics.co.uk